While Gmail, the Google email service, is very reliable, you still may wish to download important business correspondence to your computer’s disk drive. Gmail Backup can be a program made specifically for this function, however it is buggy and never appropriate for Windows 7, since it has not been updated since 2009. By this writing, the easiest way to save Google email messages is to use your desktop email program, since Gmail uses the regular POP3 mail system. Thunderbird, which happens to be free, and Microsoft Outlook, which happens to be included if you purchase Microsoft Office, both are simple to configure for Save emails to PDF.
1. Launch Gmail and log on together with your usual account information. Wait another or two to your mailbox to start.
2. Go through the icon of any gear over a white background located in the right-hand corner of the mailbox page to open up the primary settings prompt. Select “Settings” in the pull-down menu that appears.
3. Click on the “Forwarding and POP/IMAP” tab within the Settings page. It will be the fifth tab in the left.
4. Scroll to the Pop Download section of the page, the second section from the top. Check either the top radio button marked “Enable POP for many Mail (even mail that’s previously been downloaded)” or maybe the one right under it marked “Enable POP for Mail that Arrives from Now On” depending upon whether you need to download and save old messages to the computer.
5. Pick the option that may be handiest for you from the pull-down menu under the radio boxes that is certainly marked: “When messages are accessed with POP.” Keeping the default choice of “Keep Gmail’s Copy from the Inbox” is often the most convenient choice. Alternately, you are able to choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” depending on how you desire the copy that continues to be within your Gmail box being handled.
6. Click the “Save Changes” button at the end of your page.
7. Launch your email client and open the prompt that you use to add a brand new account. Click “Local Folders” in the left-hand column of the home page of Thunderbird after which click “Include A New Account.” Alternately, click “File” followed by “Info” after which click on the “Add Account” prompt that may be marked using a plus sign and located toward the top of the Outlook information page.
8. If using Thunderbird, type the requested information for Server to the respective text fields about the window that appears. Go through the “Continue” prompt and permit the automatic account setup to confirm the account settings. If using Outlook, click on the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom from the Microsoft Outlook account window and keep to the directions in Steps 9 and 10.
9. Click “Next” at the bottom of your account information box in Outlook. Wait an additional for your “Choose Service” dialog box to look. Click “Next” again after confirming that this Internet E-mail default radio box is ticked within the Choose Service dialog box and wait an additional for that Internet E-mail Settings dialog box to look. Enter every one of the information for your personal Gmail account from the respective fields. Enter “pop.gmail.com” since the incoming mail server and “smtp.gmail.com” since the outgoing mail server. Enter all of your current email address, including “@gmail.com,” from the “User Name” field.
10. Go through the “More Settings” button in the lower right-hand side of your dialog box and wait an additional for the Internet E-mail Settings box to seem. Click the “Outgoing Server” tab and after that check the box marked “My Outgoing Server (SMTP) Requires Authentication.” Look at the default “Use Same Settings as My Incoming Mail Server” radio box and click “OK.” Click” Next” and wait several seconds for your system to send and receive test email messages. Click “Close” within the test message box followed by “Finish” inside the main dialog box to return to the key Outlook window.
11. Download the mail for your personal new account by selecting “Send/Receive.” All emails that you simply download are actually saved in the mail folder on your own hard disk drive.